Message Classification for Outlook V2.4

Titus Message ClassificationTM is the premier classification and policy enforcement software for Outlook that allows customers to manage the classification, distribution and retention of valuable corporate email. A toolbar is added to the Outlook toolbars in the New Message window.  Users can be forced to select the appropriate classification labels from the dropdown for their message. The labels once assigned, remain in the header of the email and cannot be altered by the user.  In this version, users can apply two levels of classification. All of the labels are fully customizable. The newly released V2.4 supports formatting of classification labels. You can select the font, size and color for all your classification labels. For more details on the new features of V2.4 see the What's New page.

Related links         What's New in V2.4 Message Classification Screen Shots Product Features Finance, Legal, Health Solutions Military Solutions Message Classification Administration Tools Message Classification FAQ Buy

Content scanners deployed at email gateways can take action based on the label(s). For example, a content scanner could stop all email labeled "Company Confidential" from leaving the internal network. Classification labels can also be used to create "Ethical walls" limiting the distribution of email to those that have the right to know. Some content scanners also incorporate the ability to encrypt email.  Using these products in combination with Message Classification it is possible to encrypt all outgoing email above a certain classification label e.g. "Secret".

The classification or "label" typically describes a ranked level such as "Unclassified", "Internal Use Only", "Secret" or "Restricted". However the classification can also be action-based; describing what kind of actions should be taken based on labels such as "Retain 30 days", "Retain 90 days", "Archive". This ability to use Outlook to classify or label e-mail can have several important applications, for example:

• can be used in a sensitive or secure environment. The user can indicate the classification of the email (such as Secret, Top Secret, Company Confidential, etc) and it is then reflected in the email message body. These labels are completely customizable and can be change to suit your environment.   For instance, the list of labels could be changed to Internal Use Only, Confidential, Restricted etc. The label is inserted in the Outlook message header where it cannot be modified by other others, and can be verified by outgoing gateways or content scanners, where distribution can be restricted.
• can be used for email retention or archiving. In situations where enterprises are required by law to archive certain messages, such as the new compliance legislation in the financial industry, users could use Message Classification to label their email for retention.  Possible labels could include "Retain 90 days", "Archive" or "Client Confidential" etc.
• can be used in environments requiring multi-level classification such as military or intelligence environments. Multi level classification is often used in military messaging environments. The second level of classification can be used to indicate the associated project, caveat or file.
• can generate policy based disclaimers or signatures at the end of email messages based on a classification. For example if the "Confidential" label was selected the Message Classification software could automatically insert disclaimer text such as:
  "The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any computer."

For users of the US Defense Messaging System (DMS), the software can be set to insert a classification label on the first line of the message with or without a classification prefix. The Message Classification software can also append the label as the last line of a message.

For customers using Microsoft Rights Management Services, Titus Message Classification allows administrators to associate classification levels with enforceable rights management policy.  These policies can restrict the distribution, printing or copying of email.

Titus Message Classification works with the Outlook 2000, Outlook XP and Outlook 2003 platforms. In addition to English, labels and messages can also be displayed in French, German, Italian, Spanish and many other languages.

Pricing for the Titus Message Classification software starts at $22.95 per user. For volume discount information please contact info@titus.com or call (613) 820-5111 x104.

An evaluation version of the software is available for downloading. The demo evaluation version has the following hard-coded labels - Level 1 - UNCLASSIFIED, CONFIDENTIAL, SECRET, and Level 2 - For 30 days, For 60 days, For 90 days.  In order to be able to customize the labels for security or archival purposes you would require the full functionality of the production code, which is available to enterprise customers for evaluation by contacting us at (613) 820-5111 x104.

Please view the Readme file before downloading the evaluation software.

To provide us with your feedback on what features you think should be in future versions of Message Classification software. Send us email at info@titus.com

Titus Message Classification Evaluation Version 2.4 Readme
Copyright (C) 2003-2005 Titus International, Inc., All Rights Reserved

For Outlook 2000 the following service packs must be installed, Outlook SR-1 plus Office 2000 SP3 are required. For Outlook XP, Office XP Service Pack 3 is required.