Identify and Control Technical Data for ITAR and EAR Compliance


ITAR classification with visual markings for awareness
ITAR classification with visual markings for awareness

Protection of technical data is one of the greatest challenges for organizations that must comply with export regulations like ITAR and EAR. Technical data can include design documents, manuals, instructions, photographs and any other information that falls under ITAR or EAR jurisdiction. Often this information is in the form of unstructured data, such as email or documents stored on local desktops, file shares, or collaboration sites like SharePoint, where the data is particularly vulnerable to compliance violations.

TITUS solutions enable organizations to identify and protect technical data in email and documents, helping to prevent compliance violations and strengthen export compliance programs. TITUS solutions allow organizations to:

Customizable policy warnings educate users and prevent compliance violations
Customizable policy warnings educate users and prevent compliance violations
  • Identify technical data: TITUS empowers users to identify and classify export-controlled information in email and documents, making users a key part of a compliance program
  • Apply persistent metadata: TITUS applies persistent metadata to technical data to ensure protection wherever the information resides
  • Raise awareness with ITAR and EAR markings: TITUS automatically applies export control markings, such as headers, footers, watermarks and disclaimers, to clearly identify technical data and encourage proper handling
  • Enforce export control policy and educate users: TITUS prevents common export violations such as sending ITAR emails to the wrong recipients, exposing technical data to non-US persons in SharePoint, and bypassing proper ITAR processes when attaching documents to email.

TITUS Export Control Solutions include:

Information Classification

Message Classification
Classifies, marks and protects email in Microsoft Outlook, Outlook Web App, Lotus Notes, and mobile devices. This solution helps to prevent common compliance violations in email, such as sending ITAR or EAR technical data to non-US persons.

Classification for Microsoft Office
Classifies, marks and protects documents in Microsoft Word, Excel, and PowerPoint. This solution helps raise user awareness through ITAR and EAR markings, and interoperates with TITUS Message Classification and TITUS Metadata Security for SharePoint to prevent inappropriate disclosure of Office documents through email and SharePoint.

Classification for Desktop
Classifies and protects any file type in a Windows environment, including PDFs, CAD documents, and multimedia files. This solution interoperates with TITUS Message Classification and TITUS Metadata Security for SharePoint to prevent inappropriate disclosure of technical data – including design documents - through email and SharePoint.

SharePoint Security

Metadata Security
Applies permissions and access control to SharePoint based on document metadata and user identity. This solution ensures that SharePoint technical data can be seen only by US persons, even in situations where a document is uploaded to the wrong location in SharePoint.

Document Policy Manager
Applies ITAR and EAR export control markings to existing and new documents in SharePoint, and promotes accountability by applying username and timestamp to downloaded documents. The solution also converts documents to PDF to protect against unauthorized editing of sensitive information.

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