Protect Personally Identifiable Information (PII)

Minimize the Threat of Information Loss

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Many security standards in today’s market focus on the protection of PII (Personally Identifiable Information). Items such as national identification numbers (for example the US Social Security Number or the UK’s National Health Service Number) are government issued identification cards used for everything from tracking employment to assuring healthcare for its citizens. In addition, privately issued items like credit cards and university student ID numbers are also the focus of predatory attacks. The threat to PII and Internet based fraud has led to the following requirements:

• Organizations need to monitor the use of and requests for PII they have in their possession
• PII protection must be built into all organizational processes
• Financial and punitive penalties for offending organizations who disclose PII

You Can't Protect PII Unless You Can Identify It

TITUS Message Classification (TMC) for Outlook helps organizations control the distribution of PII via a new feature called Content Validation. Content Validation provides the ability to search for sensitive information like social security numbers, credit cards and tax numbers. TMC, working within Microsoft Outlook, will scan the email and attachment and will warn the user that sensitive information is present before the email can be sent. This provides immediate feedback to the user with specific options to correct the problem.

TMC helps organizations concerned with PII protection by providing:

• Data loss prevention: Prevents data loss by warning users about sensitive content in email and attached Microsoft Office documents (Word, Excel, PowerPoint)
• Education: Educates users about corporate email policy with warnings about data sensitivity
• Accountability: Makes users accountable for the content that they release through email
• Awareness: Communicates proper information handling by optionally applying visual labels to the email, such as headers, footers, and disclaimers
• Ease of use: Provides organizations with an alternative to having users label or protectively mark every email; users can be prompted to label only those email with sensitive content

PII Security & Compliance Solutions Include:

Data Classification

Message Classification
Classifies, labels, and protectively marks email in Microsoft Outlook, Outlook Web Access, and mobile devices. This allows organizations to comply by ensuring every email is classified and protectively marked before being sent.

Classification for Microsoft Office
Classifies, labels, and protectively marks documents in Microsoft Office Word, Excel, and PowerPoint. This allows organizations to comply by ensuring every document is classified and protectively marked before being saved or printed.

Classification for Desktop
Classifies any file type in Windows Explorer, including Adobe PDF, multimedia files, and CAD documents.

SharePoint Security

Metadata Security
Restricts access to documents in SharePoint based on the document’s metadata properties in order to ensure the right people are seeing the right information.

Document Policy Manager
Applies visual labels to existing and new documents automatically in order to help comply with marking requirements. Converts documents to Adobe PDF to protect against unauthorized editing of sensitive information.