While they offer incredible advantages, cloud sync and share services like Box and Dropbox also come with risks. As usual, one of the top risks isn’t from the technology itself, but the user. What guarantees do you have that your users are safely sharing information in the cloud? Unlike folders on the network, cloud folders are easily shared with users outside of your organization, and it is not always easy to tell which folder was created for sensitive content and which was not. As a result, users are more likely to make a mistake and overshare information.
While you can drill down to see with whom a folder is shared or examine the content of the folder to determine its sensitivity, this is time consuming and slows the speed of business. This inevitably means some users will fail to take those extra steps. It is also easy for a user to simply create a new folder on the run, forget the access details over time, and assume it is safe to use for another document at a later date. Folder names rarely convey the sensitivity or collaborative nature of the folder. So, when users share via the cloud do they know if the folder is shared externally? Can they easily tell if the folder is meant for public or internally facing documents? And, are your users always going to double check to make sure they know the answers before they upload a file? Unfortunately, when it comes to using a cloud service mobile app, ease of sharing information often takes priority over security. TITUS Classification for Mobile considers user experience, ease of use, and data protection all as equally important.
With the release this week of TITUS Docs for iOS 3.0, cloud sharing from a mobile device has never been more secure. TITUS Docs allows administrators to set corporate security policies which use file classification (sensitivity), document type, and target cloud service to determine if a file can be uploaded and shared. For example, if an organization does not permit the use of SharePoint Online, the user would not be able to connect to SharePoint Online from the TITUS Docs app. For those services which the user is permitted to connect to, files can be blocked from upload based on either the file type or the classification.
For organizations using Box, TITUS Classification for Mobile provides additional details that help ensure users are collaborating securely. With TITUS Docs it is easy to see the folder collaborators and if the collaborators group includes any external users. TITUS Docs also provides details that are not available from the Box app such as whether a folder is shared via link, the folder and document classifications, and the Box folder metadata. TITUS Docs can even ensure that classified documents are not uploaded to folders with a lower classification (i.e.: an INTERNALLY classified document cannot be uploaded to a PUBLICLY classified folder).
If you are looking to adopt a cloud file sync and share solution for your organization, be sure to also have a good look at TITUS Classification for Mobile. Help your users avoid mistakes and protect your data.