We all have one… that place in the house or garage that becomes the container of last refuge (or even refuse) for those items we should file in the right place but we haven’t quite gotten around to doing that yet. It could contain an old credit card, some bits of string, important mementoes or other innumerable items that you just don’t know what to do with but somehow can’t throw away. For me, it’s my ‘Man Drawer’—my little haven in the kitchen that much to my wife’s annoyance I don’t allow her to touch, let alone clean-up! I’m not quite sure what’s in it, what’s valuable, what I really should throw away or what I should put in a safer location. It just sits there as the place I stuff things into, and the first place I look when I can’t find something I need.
In my experience, legacy data at most medium and large organisations is very much like my Man Drawer. The CIO knows that his team manages a lot of information, both structured and unstructured, which is spread across the organisation’s storage infrastructure in different repositories such as file stores, email, and applications. It may even be stored up in the Cloud. But there is no way, other than a manual audit by the business, to discover and understand what the data is, what should be kept, what’s junk, and most importantly, what should be protected because it’s critical for compliance, audit, or operational reasons.
But there is a better way, and that is data discovery and data classification. Only by scanning your existing data and classifying it can you pick out those items that you need to retain, manage and secure because they are important to the organisation. Information such as spreadsheets containing Personally Identifiable Information (PII) or High Confidential Information (HCI), such as product designs or contracts.
TITUS Illuminate helps companies discover and classify their legacy data so that important information is protected. TITUS Illuminate examines and automatically classifies the files it discovers as it scans various file storage directories, ensuring the appropriate data protections are enforced. And, as it scans files, Illuminate gathers extensive information about each file, creating a data inventory from which analytics can be run to identify risk areas.
Maybe you should use TITUS Illuminate to organize your corporate Man Drawer today!